What is DIWASS
Digital Waste Shipment System (DIWASS) is the EU’s central digital system for the electronic submission and exchange of information and documents related to shipments of waste.
It is being developed by the Commission under the new Waste Shipment Regulation. Its objective is to make waste shipment procedures more efficient, while still ensuring the shipments are properly monitored.
DIWASS will serve two main functions:
- a central system that competent authorities and stakeholders involved in waste shipments can access and use directly via a website; and
- a central hub that allows the exchange of information and documents between the central system and local systems operated by certain competent authorities, as well as corporate software or software offered by commercial software providers.
Timeline
Use of DIWASS
As of 21 May 2026, the DIWASS must be used by EU competent authorities and economic operators for the submission and handling of notification documents related to waste shipments where an EU Member State is involved as a country of dispatch, destination, or transit.
DIWASS must also be used to generate movement documents under notifications that have been consented to by all relevant competent authorities.
From the same date, DIWASS may also be used for the exchange of Annex VII documents.
During its meeting on 27 March 2026, the Expert Group on Waste discussed challenges related to ensuring the proper and timely functioning of the interconnection between the central system and local systems and software, particularly regarding the exchange of Annex VII documents.
In light of these challenges, a transitional approach will apply:
- From 21 May to 31 December 2026, Annex VII documents should continue to be handled in the same way as before, primarily in paper format.
For further practical details on the exchange of Annex VII documents, please refer to the relevant guidance documentation.
Documents exchanged in DIWASS
Article 27(1) of the Waste Shipment Regulation provides the detailed scope of documents and information to be exchanged via DIWASS. In general, the system covers:
- For notification procedure - submission of notifications, management of the decision process (for example, requests for additional information and notifiers’ replies to such requests), as well as providing consent and objection decisions by the involved competent authorities;
- Movement documents – generation and submission of such documents, as well as their completion by carriers, consignees and waste receiving facilities;
- Annex VII documents* - generation and submission of such documents, as well as their completion by carriers, consignee and waste receiving facilities;
- Issuance of pre-consent decisions for waste recovery facilities - DIWASS does not manage the submission and handling of a request to obtain such a pre-consent, but provides an overview of pre-consented facilities in Member States and manages the adapted waste shipment procedures for shipments to such facilities in accordance with Article 14 of the Waste Shipment Regulation; and
- Certificates confirming the completion of subsequent waste treatment operation(s) performed in a facility located in the same country as the country of destination (the template of which is established in Commission Delegated Regulation (EU) 2024/2571, based on Article 15(6) of the Waste Shipment Regulation).
Please note that during its meeting of 27 March 2026 the Expert Group on Waste discussed the challenges related to ensuring the proper and timely functioning of the interconnection between the central system and local systems and software concerning the exchange of Annex VII documents. In the period between 21 May to 31 December 2026, Annex VII documents should be handled in the same manner as they have been until now (i.e. mostly in paper format). For further practical details on the exchange of Annex VII documents please refer to the meeting report Annex.
How to access DIWASS
DIWASS can be accessed as follows:
- via the Commission website (access via Graphical User Interface (GUI)); and
- via an interconnected local system or software (access via Application Programming Interface (API)).
Pursuant Commission Implementing Regulation (EU) 2025/1290 competent authorities of the EU Member States had to indicate:
- how they will access DIWASS; and
- how operators having a registered office in their territory must access DIWASS.
The competent authorities provided their declarations as set out in Annex I to that Implementing Regulation to the Commission.
The choice of access method to DIWASS was indicated separately for:
- Submission and handling of the prior notification and consent procedure (including movement documents);
- Submission and exchange of Annex VII documents; and
- Communication on granting pre-consents to recovery facilities.
This means that economic operators may be required to use different access methods for each of the above aspects of the WSR.
For example, a competent authority may require the use of a local system for the notification procedure but refer to access via the DIWASS website for Annex VII documents.
Commercial software can be used by economic operators in all cases. Where an economic operator wants to connect via its own software, this should be done as follows. When required by its competent authority to access DIWASS via:
- GUI – the software should connect directly with DIWASS; and
- Local system – the competent authority will indicate if software must connect to their local system or to DIWASS directly.
The overview of the information communicated to the Commission on how to access DIWASS depending under which competent authority you fall, is available here.
DIWASS GUI can be accessed here. Please note that:
- Questions related to the use of DIWASS should be addressed to Member States contact points. List of such contact points is available here.
- Questions related to the implementation of Waste Shipment Regulation in general should be address to Member States correspondents. List of such correspondents is available here.
Interconnection with DIWASS
DIWASS is intended to function not only as a central website, but also as a central hub for the exchange of information and documents with
- local systems operated by certain competent authorities; and
- corporate commercial software.
Detailed technical requirements for the interconnection between DIWASS and other systems or software, as well as other technical and organisational requirements, are laid down in Commission Implementing Regulation (EU) 2025/1290, adopted on 2 July 2025.
To specify these requirements further, the Commission published in January 2026 technical documentation for the Application Programming Interfaces (API) interconnection. This documentation supports the interconnection of software with DIWASS. It can be consulted here, as last updated on 31 March. Please refer to the release note to review the scope of changes and additions covered by the documentation update. Also, please note that the documentation is continuously updated, and you are advised to return regularly for updates to the specifications.
Some Member States are developing interconnections between DIWASS and local systems operated by their competent authorities. This may affect how software for operators with a registered office in those Member States access DIWASS. Information on how the competent authorities of specific Member States will connect to DIWASS is available in the section How to access DIWASS.
To connect through commercial software directly with DIWASS, the operator must first be registered in DIWASS and have a user authorised to represent this operator in DIWASS GUI. Only then this user may contact the Commission Helpdesk to request details required for API connection.)
Who must register in DIWASS
DIWASS does not allow operator or competent authority details to be entered manually at the stage of submitting a notification or Annex VII document.
When preparing such documents, each economic operator and competent authority can only be selected from a drop-down list in the respective fields to complete. If an operator or authority is not registered in the system, it will not appear in the drop-down list, which would prevent the document from being completed or submitted. This rule applies to all documents submitted in DIWASS.
Only registered operators and authorities will be visible and “selectable” in the system. Please refer to page How to register economic operators in DIWASS.
EU Economic Operators
All operators involved in a waste shipment where an EU Member State is the country of dispatch, destination or transit must be registered in DIWASS. This includes operators acting, for a given shipment, as the notifier, waste producer, person arranging the shipment, carrier, consignee or waste receiving facility.
Please also note, that in case a natural person not conducting business activity intends to ship waste, and such shipment falls under the scope of the Waste Shipment Regulation, such person also needs to be registered in DIWASS.
EU Competent Authorities
Registration is also required for all the competent authorities of the EU Member States involved in waste shipment. All EU competent authorities are already registered in DIWASS, as provided in this list .
Practical example:
A company in Germany intends to ship waste to a recovery facility in Belgium, with the shipment transiting through the Netherlands. Before the notification can be prepared in DIWASS, all relevant actors must be registered in the system: the German notifier, the Belgian consignee and recovery facility, the carrier(s), and the involved competent authorities in Germany, the Netherlands and Belgium. When the notification is created, these operators and authorities cannot be entered manually. They must be selected from the drop-down lists available in DIWASS. If, for example, the Belgian recovery facility has not been registered in DIWASS, it will not appear in the list and cannot be selected. In that case, such registration must be done before the notification can be further prepared.
Third country economic authorities and third country operators
Because DIWASS does not allow to manually introduce data concerning competent authorities and operators, any third country competent authority and operator involved in shipments of waste from, to or transiting through the EU needs to be registered in DIWASS.
Registration is DIWASS is a purely technical element and does not mean that all such third country authorities and operators need to act themselves in DIWASS. If third country authorities or operators want to actively use DIWASS, they may do so – for details please refer to the FAQ section.
Please also note, that in case a natural person not conducting business activity intends to ship waste, and such shipment falls under the scope of the Waste Shipment Regulation, such person also needs to be registered in DIWASS.
How to register economic operators in DIWASS
To understand the full registration process, including required steps and information, consult How to register economic operators in DIWASS.
FAQ
Access to information in DIWASS is limited to the relevant economic operators and competent authorities involved in a given waste shipment.
DIWASS grants access to documents and information according to the role of each economic operator or competent authority in that shipment.
Generic information regarding waste shipment will be published by the Commission, in accordance with Article 21 and Annex XII of the WSR.
For the notification procedure:
- When a draft notification is created, access is limited to the notifier and the waste producers selected in the draft notification in view of submitting that notification.
- When the draft notification is submitted, access is also granted to:
- all competent authorities selected in the notification documents;
- the consignee; and
- the waste receiving facility selected in the notification document.
These operators and authorities will be able to see the notification document and its attachments, as well as requests for additional information made by competent authorities and the notifier’s replies.
- Once all relevant competent authorities have given their consent, access to the notification and to certain attachments is also granted to the carriers selected in the notification document (for further details on documents to be accessed by carriers, please refer to instruction manuals).
For movement documents:
- When a draft movement document is created, access is limited to the notifier in view of submitting it.
- When the movement document is submitted, access is also granted to:
- all competent authorities selected in the notification document;
- the carrier or carriers selected in the movement document; and
- the consignee, waste producer or producers, and waste receiving facility selected in the notification document.
For Annex VII documents:
- When a draft Annex VII document is created, access is limited to the person arranging the shipment and the waste producers selected in the draft in view of submitting it.
- When the Annex VII document is submitted, access is also granted to:
- all competent authorities of the countries concerned by the waste shipment; and
- the carriers, consignee, and waste treatment facility selected in the document.
Overall, EU authorities involved in inspections have read-only access to all documents and information submitted in DIWASS, but they do not have access to drafts.
DIWASS assigns statuses to and makes links between documents based on the system’s implementation of the rules and procedures as laid down in the Waste Shipment Regulation.
Access to documents and scope of actions that a user may perform in DIWASS depends on the status of a document. An explanation of the different statuses is available in the instruction manuals.
DIWASS makes in that respect also a link between notification document and movement documents generated on the basis of that notification, therefore DIWASS:
- Does not allow to generate movement documents until the notification is consented to by all relevant competent authorities;
- Automatically carries over certain information that cannot be changed from the consented notification document to the movement document (e.g. information on consignee, waste receiving facility, waste codes, waste treatment operation);
- Does not allow to generate new movement documents if the notification is no longer in status “consented” (i.e. due to withdrawal of the consent by one of relevant competent authorities or expiry of the consent period);
- Allows to select as a carrier for the given shipment of waste only the carrier(s) selected in the consented notification.
Although EU inspection authorities will have access to DIWASS, it will be a read-only access. DIWASS will for example not accommodate the introduction of data on performed inspections. However, DIWASS will be most useful in planning and performing inspections.
In general, the system will not verify the correctness of data introduced to the system by the users. DIWASS will perform some validations of data introduced into the system – all of them are described in the instruction manuals for transparency reasons.
Example: the notifier will be able to indicate that the shipment is destined for a pre-consented facility only if such facility is registered as such in DIWASS; DIWASS will however not compare the scope of the pre-consent with the data indicated in the notification by the notifier – this will be verified by the competent authorities.
DIWASS does also not offer any reporting functionalities, neither to economic operators nor to competent authorities. Authorities will be however able to extract certain data from DIWASS that could be used e.g. for preparing their national reports.
Third country economic operators and third country competent authorities can access DIWASS either via GUI or the third country’s local system (in case this country has such system and this system correctly interconnects with DIWASS). Third country economic operators can also access DIWASS via interconnected software.
The use of DIWASS is voluntary for third country competent authorities and third country economic operators. It is important to note, that:
- third country economic operators may use DIWASS even if their competent authority does not use it,
- third country competent authorities may use DIWASS even if their economic operators do not use it.
If the third country competent authority wishes to use DIWASS, it should contact the Commission to receive more detailed information.
If the third country economic operator wishes to use DIWASS GUI, it can submit a registration request directly in DIWASS, following the instruction manuals (or video tutorials). For more details consult the section How to register economic operators in DIWASS?
DIWASS must be used for waste shipments where an EU Member State is the country of dispatch, destination or transit. The fact that one or more of the third country authorities or operators does not use DIWASS does not affect this obligation.
The Waste Shipment Regulation provides rules on which EU competent / economic operator is obliged to introduce data from documents of third country authorities / operators not using DIWASS into the system, depending on the given case (i.e. export from, import to or transit through). The Commission will soon publish an overview of these rules.
DIWASS GUI takes these rules into account. Where an EU competent authority or economic operator is required to enter data on behalf of a third-country competent authority or economic operator, this will be possible in DIWASS.
At the moment, using DIWASS does not entail any fees from the Commission’s side.
Yes, DIWASS will enable extraction of notification, movement and Annex VII documents in pdf format. It will also allow to extract all the attachments added to these documents.
The Commission will register some third country competent authorities before the launch of the system, subject to requests to do so and the availability of information to the Commission. In general, the Commission will register third country competent authorities based on requests of EU competent authorities. Therefore, in case the user cannot find a relevant third country competent authority, it should contact an EU competent authority, that would be involved in a planned shipment of waste and inform about the need to register the competent authority (list of Member States competent authorities contacts is available here).
Please note, that the fact that a given third country competent authority is registered in DIWASS does not mean that such authority actively uses the system. The Commission will publish, and regularly update, an overview of third country competent authorities actively using DIWASS.
Support
The Commission will not provide training on the use of DIWASS to economic operators, as this is primarily the responsibility of the relevant competent authorities.
Competent authorities should ensure that operators with a registered office in their Member State or region can address them with any questions on the use of the DIWASS, including through organising a helpdesk function. The list of contact points is available here. Non-technical questions related to the implementation of Waste Shipment Regulations in general should be address to Member States correspondents. List of such correspondents is available here.
The Commission will provide support only for technical issues directly relating to the functioning of DIWASS. In this respect, the Commission’s central Helpdesk can be contacted at: SANTE-TRACES
ec [dot] europa [dot] eu (SANTE-TRACES[at]ec[dot]europa[dot]eu) by operators (with respect to API interconnection) and competent authorities.